COVID-19 Vaccine Policy

UC COVID-19 Vaccine Policy

The University of California COVID-19 Vaccine Policy requires all employees and students to remain up to date on all CDC recommended COVID-19 vaccines. It also offers the option for those who prefer to opt out of the COVID-19 vaccine to do so by submitting a declination statement. To comply with policy, employees and students will need to either upload their COVID-19 vaccine information or submit the declination form via Health-e-Messaging.
  • How do I complete the form to decline the COVID-19 vaccine? 
  • > Log into Health-e-Messaging.
    > Click on “Messages” then “New Message.”
    > Select the option for “COVID-19 Vaccine Declination” and click “Send” to submit the form.

Where can I get vaccinated?

All UC Davis employees and students are eligible to receive the COVID-19 vaccine in California.

  • UC Davis students can schedule free appointments for Pfizer vaccinations and booster shotAnchors at the Student Health and Wellness Center through the Health-e-Messaging portal. Please remember to bring your personal identification and proof of prior immunization (either physical or digital vaccination card, if receiving a booster) to your appointment. Students may also find appointments off-campus via My Turn or the national database Vaccines.gov.  
  • Employees and community members can find free vaccinations and boosters at multiple clinic locations in Yolo County, including options found on the My Turn website or the national database Vaccines.gov. Pharmacies such as Rite Aid, Walgreens and CVS also have direct scheduling portals.

Report your vaccine information

Not sure if you've successfully reported your vaccine information from your initial series? Here's how upload your initial vaccine and booster information and check whether you are currently compliant with the UC Vaccine Mandate:

View the step-by-step guide for Vaccine Verification and Upload

To comply with the vaccine mandate, all UC Davis students and employees will need to verify their vaccination status for the original series in Health-e-Messaging via one of these options:

  • If you were vaccinated in California
  • Sign an authorization form to provide access to your vaccine status via the California Immunization Registry database (CAIR2). To sign this authorization form, log in to Health-e-Messaging. In the left-side menu, click on Medical Clearances, find “COVID-19 Vaccine Verification Authorization” and then click “Update” to read the authorization form, sign your name and submit the final form. If you were vaccinated within California, this option will allow campus to verify your vaccine status, so you will not need to self-report your vaccine information with date(s) and vaccine card images. 

    OR

    Self-report your vaccine information by following these step-by-step instructions.
  • If you were vaccinated outside of California
  • Self-report your vaccine information by following these step-by-step instructions.
  • If you are living outside of the United States
  • Any of the vaccines that have been authorized by the World Health Organization can be entered into your Health-e-Messaging records to meet the university’s vaccine mandate requirements, using the instructions above to self-report your vaccine information. (Please note that Novavax clinical trial participants who participated long enough in the trial to receive a CDC vaccine card will also be able to present that card as proof of initial compliance with the policy, though boosters may later be required.)

Please allow up to 48 hours for your information to become verified. Once your information is verified, then you should see your COVID-19 vaccination status marked “Compliant” in the “Medical Clearances” section of Health-e-Messaging. If you have followed these instructions and continue to be notified that your vaccine record is missing, please contact shcscovidquestions@ucdavis.edu for further troubleshooting.

FAQs

  • I already got my initial vaccine and/or booster and reported my information. Why am I not marked as compliant in Health-e-Messaging?
  • First step: Please carefully follow these instructions to report your vaccine information in Health-e-Messaging.

    Some potential troubleshooting tips we have found useful for reporting vaccine information:

    > If you were vaccinated within California, and chose to sign the “COVID-19 Vaccine Verification Authorization,” it is possible that your records in the California Immunization Record are incomplete or are not entering our system correctly. Please try entering your dates and uploading images of your vaccination card instead or contact shcscovidquestions@ucdavis.edu for further troubleshooting.

    > If you were vaccinated outside of California, you will need to enter your vaccine manufacturer, date(s) of injection(s) and upload images of your vaccination card.

    > If you only uploaded a card and did not enter the date(s) and manufacturer, then you need to finish reporting this information before you can be marked as compliant.

    > If the dates you entered are closer in time than the recommended time between doses, then your information will not be approved. Double check the dates on your record as it is easy to type in the wrong date.

    > If the dates you entered are not formatted as MM/DD/YYYY, then you will need to adjust your browser settings to English and re-enter your dates.

    > If you have entered “Other Cov-19” as the manufacturer, your information will not be automatically approved (only the vaccines that are listed by name).

    > If you received doses of two different types of vaccine, then you will not be marked as compliant.

    > If you were vaccinated via UC Davis Health or the UC Davis Medical Center, you will still need to report your vaccination information to the Health-e-Messaging portal. The only vaccinations that are pre-loaded in the Health-e-Messaging portal are those that took place at the UC Davis ARC vaccine clinic or the UC Davis Student Health and Wellness Center. Vaccinations from any other clinic or location will need to be reported by following the directions on this webpage, under “Report your vaccine information.”

    > If you already entered dates and uploaded images of your vaccination card(s), please contact shcscovidquestions@ucdavis.edu with details about your record for further troubleshooting.
  • When should I get a booster, and which one?
  • Please review the current CDC guidance for booster shots for individuals who received the Pfizer, Moderna or Johnson & Johnson COVID-19 vaccine. The CDC also provides guidance for individuals who were vaccinated outside of the United States.
  • Which vaccines are approved to meet the UC requirement?
  • Any of the vaccines that have been authorized by the World Health Organization can be entered into your Health-e-Messaging records to meet the university’s vaccine mandate requirements, using the instructions above to self-report your vaccine information. (Please note that Novavax clinical trial participants who participated long enough in the trial to receive a CDC vaccine card will also be able to present that card as proof of initial compliance with the policy, though boosters may later be required.)
  • I’m having symptoms because of the vaccine, should I go to work?
  • Symptoms can develop because of a reaction to the vaccine, but they can also develop because of an infection from the virus. Campus policy and best public health practices require you to stay home when feeling any symptoms. You may return to work after symptoms resolve from taking the vaccine.