As we get Campus Ready, we all have a responsibility to follow policies and requirements to help keep us healthy.
UC Davis updated its public health policy (Interim 290-01) and removed campus-specific requirements to better align with current county, state and CDC guidance. This policy outlines requirements that all affiliates and visitors must follow, to reduce the spread of COVID-19 on property owned/leased by UC Davis.
If a person is fully vaccinated, the only time a face covering can be removed indoors is when that person is alone in an enclosed office. If a person is unvaccinated, they must wear a face covering indoors at all times and outdoors in crowded spaces. Removing a face covering for eating indoors is only permitted in dining facilities or designated break rooms. When alone in a cubicle with wall heights higher than the occupant's head when seated, removing a mask when actively eating is permissible. Unvaccinated employees must maintain 6 feet of physical distance when eating in a workplace setting.
- Participate in the university’s daily screening process.
Everyone must complete a Daily Symptom Survey to access a university worksite. Failing to comply with the university’s symptom survey means you are denied access to the university’s facilities, properties and/or services.
- Participate in the university's testing program.
Unvaccinated people are required to participate in the COVID-19 Testing program once every four days. Failing to comply with the university’s testing program means you are denied access to the university’s facilities, properties and/or services. Starting Sept. 20, vaccinated people must get tested every 14 days if they access campus on a weekly basis — or prior to accessing campus facilities if they visit less often. Additional surveillance testing may also be required. Read more about the current Scope of the COVID-19 Testing and Screening Program.
- Wear a face covering.
As of July 28, everyone is required to wear face coverings indoors regardless of vaccination status. Unvaccinated people are also required to wear face coverings while outdoors in crowded spaces and when inside vehicles with other people. If a person is vaccinated, the only time a mask can be removed indoors is when that person is alone in an enclosed office. If a person is unvaccinated, they must wear a mask indoors, unless you are in a private office alone. When alone in a cubicle with wall heights higher than the occupant's head when seated, removing a mask when actively eating is permissible.
- Practice physical distancing in some circumstances.
Any time a face covering is required, please continue to maintain physical distance if possible. Unvaccinated employees in particular need to maintain physical distance while eating or drinking in workplace settings, per Cal/OSHA requirements.
- Assist in the contact tracing process.
If you’re contacted by a Yolo County Public Health department or university-designated official, please respond promptly. You must assist with identifying other individuals who might have some degree of risk due to close contact with individuals who have been diagnosed with COVID-19.
- Follow CDC guidelines for domestic and international travel.
Read more on the Global Affairs website.
Face coverings required for everyone
Updates and changes to face covering requirements are possible as additional data and public health guidance become known.
Everyone is required to wear face coverings indoors, regardless of vaccination status.
For fully vaccinated people, the only time a face covering can be removed indoors is when that person is alone in an enclosed office. For unvaccinated people, a face covering must be worn indoors at all times and outdoors in crowded spaces. When alone in a cubicle with wall heights higher than the occupant's head when seated, removing a mask when actively eating is permissible.
Removing a face covering for eating indoors is only permitted in dining facilities or designated break rooms. Unvaccinated employees must maintain 6 feet of physical distance when eating in a workplace setting.
In addition to wearing face coverings or masks indoors, everyone must also wear face coverings in these locations and situations:
Face coverings are required for everyone in mass transit settings.
- Unitrans requires all passengers to wear face coverings, regardless of vaccination status.
Other university settings
- California National Primate Center requires everyone to wear face coverings when in proximity (5 feet) to outdoor field enclosures.
- NEW: Do I have to wear a face covering when I’m eating or drinking?
- You may remove your face covering briefly to eat or drink. Eating is not allowed in classrooms, hallways, lobbies or other public areas with the exception of removing a mask to take a quick drink. Eating is allowed in employee breakrooms, private offices and campus dining locations. You may also remove a mask to actively eat when alone in a cubicle, if the cubicle wall heights are higher than your head when seated. Anyone eating indoors is encouraged to maintain 6 feet of physical distance; unvaccinated employees are required to maintain physical distance while eating or drinking in a breakroom setting. (Updated Sept. 14, 2021)
- Will campus provide face coverings for unvaccinated employees to use?
- Cloth coverings or paper masks are acceptable face coverings for unvaccinated people to use to meet the requirements. In addition, if an unvaccinated employee who is required to work indoors or in vehicles with more than one person requests to have an N-95 respirator provided for their use at work, their department shall provide one.
Stay Home If You’re Sick
All individuals, regardless of vaccination status, may not enter or remain on university property if:
- They have tested positive for COVID-19 within the past 10 days
- They have symptoms of COVID-19 (not related to a chronic condition)
These questions are also in the Daily Symptom Survey. Individuals who take the survey and are designated "unapproved" to enter facilities will need to be cleared by their medical provider to return to campus, with some exceptions.
Mandatory COVID-19 Reporting
Students and employees must immediately report a COVID-19 diagnosis, if they test positive for COVID-19, or if they are a confirmed close contact, in accordance with the current protocol found on the Safety Services reporting page. A member of the COVID-19 reporting team will quickly and compassionately respond to your report with information and support.
Enforcement and Discipline
Anyone violating this policy is potentially threatening the health or safety of members of the campus community. Ensuring compliance with this policy is the responsibility of the units responsible for each of the university facilities and/or activities. All campus affiliates and non-affiliates using university property/facilities, or otherwise engaging in university business, must follow directives to comply with this policy by those charged with implementing and monitoring compliance.
UC Davis police officers are not responsible for enforcing this policy with respect to students, employees and volunteers.
Reporting Violations and Possible Sanctions for Non-Compliance, by Audience:
- Visitors/Non-affiliates: Sanctions, including those for “committing an act that is likely to interfere with the peaceful conduct of activities” in accordance with CCR, Title 5, section 100012
- Staff Employees
- All campus affiliates and non-affiliates, including all employees (academic, faculty, staff), are required to follow the University’s public health policy and protocols.
At the Worksite
If an employee is not complying with protocols (e.g., not wearing a face covering, refusing to complete the symptom survey), advise them of the requirements and direct them to comply. If the employee complies (e.g., dons a face covering), the incident should be documented and the matter is considered resolved.
>> If an unvaccinated employee does not have a face covering, please direct them where to retrieve one and to do so immediately.
If the employee refuses to comply with protocols (e.g., won’t wear a face covering), they should be directed to leave the workplace immediately. The supervisor reports such misconduct to their Human Resources Business Partner (HRBP) and Employee & Labor Relations (E&LR), who assist with preparing appropriate disciplinary action to be issued on a case-by-case basis.
>> If discipline is warranted, the supervisor meets with the employee at the start of the next scheduled shift and issues appropriate discipline which, depending upon the individual circumstances, may be a letter of warning, an unpaid suspension, or termination.
General Building Areas Where Staff Member is Not in Compliance
In campus buildings, a list of those who will serve as the Designated Department Staff person (DDS) for compliance issues requiring assistance will be created. Information about the availability of face coverings will be widely available.
>> If the DDS observes a staff member not in compliance, they should remind the individual(s) about the policy and its requirements (e.g., face coverings, physical distancing). If the employee complies, the matter is resolved.
>> If the staff member is non-compliant, and are identifiable, the DDS reports the incident to the staff member’s supervisor for an appropriate response. (see above)Supervisors: if an unvaccinated employee discloses they are unable to wear a face covering due to a medical reason, they should be directed to immediately leave the workplace to get a medical certification describing their functional limitations and provided with Disability Management Services (DMS) contact information for support. An employee can use sick leave to cover hours while unable to work. If the employee provides medical certification, the employee and supervisor (with DMS support) engage the interactive process to determine whether functional limitations can be accommodated.
- Academic/Faculty Employees
All campus affiliates and non-affiliates, including all employees (academic, faculty, staff), are required to follow the university’s public health policy and protocols.
Any incidents of non-compliance by an academic appointee or faculty member concerning the protocols on this page should be submitted to that unit’s leadership (e.g., department chair) or to the Office of Academic Affairs at this email: firstname.lastname@example.org.
The unit leader will work with the Office of Academic Affairs to manage responses on these matters and track non-compliance with policy. Any academic who does not adhere to the guidance of this policy and the direction from their unit leader could be subject to discipline.
Student Conduct Policy
The campus has developed an interim student conduct policy to address COVID-19 related incidents. The UC Davis Policy on Student Conduct and Discipline—Interim Student Conduct Policy allows imposing disciplinary action for violations of the Interim Public Health Policy.
Campus Policy Violations: Reports of students or student organizations who allegedly violate campus policy, even when on private property, can be made to OSSJA for investigation. If a student is found responsible, students can face consequences including, but not limited to, censure, probation up to suspension or dismissal. Student organizations can face consequences including, but not limited to conditional registration, loss of privileges and revocation of registration status. To report an incident involving a student or student organization, please fill out the OSSJA Incident Report Form.
COVID-19 Testing Program
As the testing program expands, select groups of students and student employees will be mandated to participate in the testing program, which requires participants to schedule and receive testing. Students who do not comply the testing requirement will be referred to the Office of Student Support and Judicial Affairs (OSSJA), while student employees who fail to meet the testing requirement will not be permitted to continue to work until they are in compliance.
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