As we get Campus Ready, we all have a responsibility to follow new policies and requirements to help protect fellow campus community members.
UC Davis has a new public health policy (Interim 290-01), which outlines requirements that all affiliates and visitors must follow, to reduce the spread of COVID-19 on property owned/leased by UC Davis.
Requirements of Everyone
- Participate in the university’s screening processes and testing program
This includes completing a Daily Symptom Survey (which may include temperature checks) and participating in the COVID-19 Testing program. Failing to comply with the university’s symptom survey and testing program may mean you are denied access to the university’s facilities, properties, and/or services. Read more about the Scope of the COVID-19 Testing and Screening Program.
- Wear a face covering on university property
Learn how to put on a face covering, take one off, and care for your face covering on the Face Coverings page.
- Practice physical distancing at all times
Maintain 6 feet of space between yourself and others, even while wearing a face covering. Read more
- Follow requirements for use of university property
This includes following directions on signs, such as rooms and furniture that are unavailable for use. This also includes following the County Public Health and California Public Health guidance restricting gatherings.
- Assist in the contact tracing process
If you’re contacted by a County Public Health department or university-designated officials, please respond promptly. You must assist with identifying other individuals who might have some degree of risk due to close contact with individuals who have been diagnosed with COVID-19.
- Avoid non-essential domestic travel and international travel.
Read more on the Global Affairs website.
Stay Home If You’re Sick
Individuals may not enter or remain on university property if:
- They have tested positive for COVID-19 within the past 14 days
- They have symptoms of COVID-19 (not related to a chronic condition)
These questions are also in the Daily Symptom Survey. Individuals who take the survey and are designated "unapproved" to enter facilities will need to be cleared by their medical provider to return to campus, with the exception of visiting on-campus medical care or entering their on-campus residence.
Mandatory COVID-19 Reporting
Students and employees must immediately report individual COVID-19 exposures in accordance with current protocol found on the Safety Services reporting page. A member of the COVID-19 reporting team will quickly and compassionately respond to your report with information and support.
Enforcement and Discipline
Anyone violating this policy is potentially threatening the health or safety of members of the campus community. Ensuring compliance with this policy is the responsibility of the units responsible for each of the university facilities and/or activities. All campus affiliates and non-affiliates using university property/facilities, or otherwise engaging in university business, must follow directives to comply with this policy by those charged with implementing and monitoring compliance.
UC Davis police officers are not responsible for enforcing this policy with respect to students, employees and volunteers.
Reporting Violations and Possible Sanctions for Non-Compliance, by Audience:
- Visitors/Non-affiliates: Sanctions, including those for “committing an act that is likely to interfere with the peaceful conduct of activities” in accordance with CCR, Title 5, section 100012
- Staff Employees
- All campus affiliates and non-affiliates, including all employees (academic, faculty, staff), are required to follow the University’s new public health policy and protocols.
At the Worksite
If an employee is not complying with protocols (e.g., not wearing a face covering, refusing to complete the symptom survey), advise them of the requirements and direct them to comply. If the employee complies (e.g., dons a face covering), the incident should be documented and the matter is considered resolved.
>> If employee does not have a face covering, please direct them where to retrieve one and to do so immediately.
If the employee refuses to comply with protocols (e.g., won’t wear a face covering), they should be directed to leave the workplace immediately. The supervisor reports such misconduct to their Human Resources Business Partner (HRBP) and Employee & Labor Relations (E&LR), who assist with preparing appropriate disciplinary action to be issued on a case-by-case basis.
>> If discipline is warranted, the supervisor meets with employee at start of next scheduled shift and issues appropriate discipline which, depending upon the individual circumstances, may be a letter of warning, an unpaid suspension, or termination.
General Building Areas Where Staff Member is Not in Compliance
In campus buildings, a list of those who will serve as the Designated Department Staff person (DDS) for compliance issues requiring assistance will be created. Information about availability of face coverings will be widely available.
>> If the DDS observes a staff member not in compliance, they should remind the individual(s) about the policy and its requirements (e.g., face coverings, physical distancing). If the employee complies, the matter is resolved.
>> If the staff member is non-compliant, and are identifiable, the DDS reports the incident to the staff member’s supervisor for an appropriate response. (see above)
Reports from Others on Campus
If a supervisor receives a report from any campus community member of an identified staff member not wearing face covering or not in compliance, the supervisor meets with the employee and will take action as appropriate.Supervisors: if an employee discloses they are unable to wear a face covering due to a medical reason, they should be directed to immediately leave the workplace to get a medical certification describing their functional limitations and provided with Disability Management Services (DMS) contact information for support. Employee can use sick leave to cover hours while unable to work. If the employee provides medical certification, the employee and supervisor (with DMS support) engage the interactive process to determine whether functional limitations can be accommodated.
- Academic/Faculty Employees
All campus affiliates and non-affiliates, including all employees (academic, faculty, staff), are required to follow the university’s new public health policy and protocols.
As a reminder, these protocols apply in a variety of campus settings:
> Classrooms when teaching in person
> Administrative spaces, common areas and non-lab buildings
Any incidents of non-compliance by an academic appointee or faculty member concerning the protocols on this page should be submitted to that unit’s leadership (e.g., department chair) or to the Office of Academic Affairs at this email: email@example.com.
The unit leader will work with the Office of Academic Affairs to manage responses on these matters and track non-compliance with policy. Any academic who does not adhere to the guidance of this policy and the direction from their unit leader could be subject to discipline.
Student Conduct Policy
The campus has developed an interim student conduct policy to address COVID-19 related incidents. The UC Davis Policy on Student Conduct and Discipline—Interim Student Conduct Policy allows imposing disciplinary action for violations of the Interim Public Health Policy.
Campus Policy Violations: Reports of students or student organizations who allegedly violate campus policy, even when on private property, can be made to OSSJA for investigation. If a student is found responsible, students can face consequences including, but not limited to, censure, probation up to suspension or dismissal. Student organizations can face consequences including, but not limited to conditional registration, loss of privileges and revocation of registration status. To report an incident involving a student or student organization, please fill out the OSSJA Incident Report Form.
Yolo County Guideline Violations: The City of Davis is following requirements and guidance issued by Yolo County Public Health. In response to the increase in COVID-19 cases due to non-compliance in various settings — especially social gatherings — the County’s Board of Supervisors adopted an urgency ordinance allowing for the enforcement of penalties for violating public health directives ranging from $25–$500 for non-commercial violators. We encourage you to review and keep up-to-date with Yolo County Public Health COVID-19 directives that will apply to off-campus conduct. Residents are encouraged to contact the County to report any suspected violations of state and/or local health guidelines by a business or organization.
COVID-19 Testing Program
As the testing program expands, select groups of students and student employees will be mandated to participate in the testing program, which requires participants to schedule and receive testing at one of the testing kiosks once every seven days. Students who do not comply with the seven-day testing requirement will be referred to the Office of Student Support and Judicial Affairs (OSSJA), while student employees who fail to meet the seven-day testing requirement will not be permitted to continue to work until they are in compliance.
- The University of California is requiring all members of the UC community — employees and students — to receive the influenza vaccine before Nov. 1. Read more in this FAQ for employees and this FAQ for students and find more information about UC Davis flu clinics and vaccine resources.
- All employees (academic, staff and student) on the Davis Campus must complete the eLearning course "Return to Campus". Sept. 25 is the deadline for employees who are currently working in-person and those who expect to return to campus before January 2021. All other employees, regardless of remote working status, are required to complete the course by Dec. 15 at the latest. Learn more and access the training.
Please send any questions to firstname.lastname@example.org