As we get Campus Ready, we all have a responsibility to follow policies and requirements to help keep us healthy.
UC Davis updated its public health policy (Interim 290-01) and removed campus-specific requirements to better align with current county, state and CDC guidance. This policy outlines requirements that all affiliates and visitors must follow, to reduce the spread of COVID-19 on property owned/leased by UC Davis.
- Participate in the university’s daily screening process.
Everyone must complete a Daily Symptom Survey to access a university worksite. Failing to comply with the university’s symptom survey means you are denied access to the university’s facilities, properties and/or services.
- Participate in the university's testing program.
Unvaccinated people are required to participate in the COVID-19 Testing program once every four days. Failing to comply with the university’s testing program means you are denied access to the university’s facilities, properties and/or services. Vaccinated people are mostly exempt from the university's testing program requirement. However, occasional surveillance testing may be required, regardless of vaccination status. Read more about the Scope of the COVID-19 Testing and Screening Program.
- Wear a face covering in certain settings and circumstances.
Unvaccinated people are required to wear face coverings while indoors and also outdoors in crowded spaces. Unvaccinated employees must also wear face coverings when inside vehicles with other people. Everyone, regardless of vaccination status, is required to wear a face covering in some specific campus locations, including: classrooms, mass transit, healthcare settings, indoor youth settings and a few other university settings. See details about face coverings in special situations.
- Practice physical distancing in some circumstances.
Unvaccinated employees need to maintain physical distance while eating or drinking in workplace settings.
- Assist in the contact tracing process.
If you’re contacted by a Yolo County Public Health department or university-designated official, please respond promptly. You must assist with identifying other individuals who might have some degree of risk due to close contact with individuals who have been diagnosed with COVID-19.
- Follow CDC guidelines for domestic and international travel.
Read more on the Global Affairs website.
Face coverings required for everyone in special situations and locations
In alignment with Yolo County and Sacramento County recommendations, we are now strongly encouraging fully vaccinated people to wear face coverings indoors when the vaccination status of others is unknown.
There are certain situations and locations where everyone is required to wear a face covering regardless of vaccination status. This requirement is in recognition that these settings increase frequency of close contact, and we have the ability to closely control and mitigate those risks. Updates and changes to these universal face covering requirements are possible as additional data and public health guidance becomes known.
Classrooms and teaching laboratories
Face coverings are required for everyone — except for fully vaccinated instructors — in classrooms and teaching laboratories, including examinations taken as a component of those settings. For faculty and student engagement outside of the classroom or lab, including one-on-one meetings, office hours or other faculty and student meetings to discuss course materials or research, the baseline campus requirements are in place.
Face coverings are required for everyone in mass transit settings.
- Unitrans requires all passengers to wear face coverings, regardless of vaccination status.
Indoor youth facilities
Face coverings are required for everyone indoors in youth settings.
- Veterinary Medicine Teaching Hospital requires everyone to wear face coverings in all clinical and public spaces, regardless of vaccination status. Administrative and research spaces that are located within the hospital are subject to the baseline campus requirements.
- Occupational Health requires everyone to wear face coverings, regardless of vaccination status. Private offices and non-patient care administrative meetings are subject to baseline campus requirements.
- Student Health and Counseling Services requires everyone to wear face coverings, regardless of vaccination status. Private offices and non-clinical care administrative meetings are subject to baseline campus requirements.
Other university settings
- Activities and Recreation Center requires everyone to wear face coverings, regardless of vaccination status.
- California National Primate Center requires everyone to wear face coverings in conference rooms, locker rooms/changing areas, indoor animal areas, clinical spaces and when in proximity (5 feet) to outdoor field enclosures. Laboratory, office and outdoor non-animal areas are subject to the baseline campus requirements.
- How will we know who is unvaccinated and is required to wear a face covering while at work this summer?
- Managers, supervisors and any employee or student sharing a meeting space with you can ask to see your Daily Symptom Survey results, which signifies who is required to wear a face covering.
> A green approval means the employee or student is not required to wear a face covering indoors or in most settings (except for those special settings where everyone is required).
> A purple approval means the employee or student is required to wear a face covering indoors at all times, and outdoors in crowded areas (in addition to special settings where everyone is required).
All employees must continue to take the Daily Symptom Survey this summer to access campus facilities. Supervisors should ask for and receive a copy of their employees’ Daily Symptom Survey results any time the employee is required to access university facilities or otherwise perform in-person functions (find options for doing so as part of symptom survey implementation).
- Am I required to wear a face covering when conducting office hours or advisor meetings?
- Face coverings and physical distancing are not universally required for settings not described above. One-on-one meetings and similar situations require face coverings only for unvaccinated people when indoors, per baseline campus requirements.
- Do I have to wear a face covering for my qualifying exam or dissertation defense?
- Qualifying exams or Ph.D. defenses are not considered instructions for the purpose of this updated policy and are only subject to baseline campus requirements. If you have questions about the requirement and its application, please email firstname.lastname@example.org.
- Will campus provide face coverings for unvaccinated employees to use?
- Cloth coverings or paper masks are acceptable face coverings for unvaccinated people to use to meet the requirements. In addition, if an unvaccinated employee who is required to work indoors or in vehicles with more than one person requests to have an N-95 respirator provided for their use at work, their department shall provide one.
Stay Home If You’re Sick
All individuals, regardless of vaccination status, may not enter or remain on university property if:
- They have tested positive for COVID-19 within the past 10 days
- They have symptoms of COVID-19 (not related to a chronic condition)
These questions are also in the Daily Symptom Survey. Individuals who take the survey and are designated "unapproved" to enter facilities will need to be cleared by their medical provider to return to campus, with some exceptions.
Mandatory COVID-19 Reporting
Students and employees must immediately report a COVID-19 diagnosis or confirmed COVID-19 exposures in accordance with the current protocol found on the Safety Services reporting page. A member of the COVID-19 reporting team will quickly and compassionately respond to your report with information and support.
Enforcement and Discipline
Anyone violating this policy is potentially threatening the health or safety of members of the campus community. Ensuring compliance with this policy is the responsibility of the units responsible for each of the university facilities and/or activities. All campus affiliates and non-affiliates using university property/facilities, or otherwise engaging in university business, must follow directives to comply with this policy by those charged with implementing and monitoring compliance.
UC Davis police officers are not responsible for enforcing this policy with respect to students, employees and volunteers.
Reporting Violations and Possible Sanctions for Non-Compliance, by Audience:
- Visitors/Non-affiliates: Sanctions, including those for “committing an act that is likely to interfere with the peaceful conduct of activities” in accordance with CCR, Title 5, section 100012
- Staff Employees
- All campus affiliates and non-affiliates, including all employees (academic, faculty, staff), are required to follow the University’s public health policy and protocols.
At the Worksite
If an employee is not complying with protocols (e.g., not wearing a face covering, refusing to complete the symptom survey), advise them of the requirements and direct them to comply. If the employee complies (e.g., dons a face covering), the incident should be documented and the matter is considered resolved.
>> If an unvaccinated employee does not have a face covering, please direct them where to retrieve one and to do so immediately.
If the employee refuses to comply with protocols (e.g., won’t wear a face covering), they should be directed to leave the workplace immediately. The supervisor reports such misconduct to their Human Resources Business Partner (HRBP) and Employee & Labor Relations (E&LR), who assist with preparing appropriate disciplinary action to be issued on a case-by-case basis.
>> If discipline is warranted, the supervisor meets with the employee at the start of the next scheduled shift and issues appropriate discipline which, depending upon the individual circumstances, may be a letter of warning, an unpaid suspension, or termination.
General Building Areas Where Staff Member is Not in Compliance
In campus buildings, a list of those who will serve as the Designated Department Staff person (DDS) for compliance issues requiring assistance will be created. Information about the availability of face coverings will be widely available.
>> If the DDS observes a staff member not in compliance, they should remind the individual(s) about the policy and its requirements (e.g., face coverings, physical distancing). If the employee complies, the matter is resolved.
>> If the staff member is non-compliant, and are identifiable, the DDS reports the incident to the staff member’s supervisor for an appropriate response. (see above)Supervisors: if an unvaccinated employee discloses they are unable to wear a face covering due to a medical reason, they should be directed to immediately leave the workplace to get a medical certification describing their functional limitations and provided with Disability Management Services (DMS) contact information for support. An employee can use sick leave to cover hours while unable to work. If the employee provides medical certification, the employee and supervisor (with DMS support) engage the interactive process to determine whether functional limitations can be accommodated.
- Academic/Faculty Employees
All campus affiliates and non-affiliates, including all employees (academic, faculty, staff), are required to follow the university’s public health policy and protocols.
Any incidents of non-compliance by an academic appointee or faculty member concerning the protocols on this page should be submitted to that unit’s leadership (e.g., department chair) or to the Office of Academic Affairs at this email: email@example.com.
The unit leader will work with the Office of Academic Affairs to manage responses on these matters and track non-compliance with policy. Any academic who does not adhere to the guidance of this policy and the direction from their unit leader could be subject to discipline.
Student Conduct Policy
The campus has developed an interim student conduct policy to address COVID-19 related incidents. The UC Davis Policy on Student Conduct and Discipline—Interim Student Conduct Policy allows imposing disciplinary action for violations of the Interim Public Health Policy.
Campus Policy Violations: Reports of students or student organizations who allegedly violate campus policy, even when on private property, can be made to OSSJA for investigation. If a student is found responsible, students can face consequences including, but not limited to, censure, probation up to suspension or dismissal. Student organizations can face consequences including, but not limited to conditional registration, loss of privileges and revocation of registration status. To report an incident involving a student or student organization, please fill out the OSSJA Incident Report Form.
COVID-19 Testing Program
As the testing program expands, select groups of students and student employees will be mandated to participate in the testing program, which requires participants to schedule and receive testing. Students who do not comply the testing requirement will be referred to the Office of Student Support and Judicial Affairs (OSSJA), while student employees who fail to meet the testing requirement will not be permitted to continue to work until they are in compliance.
Please send any questions to firstname.lastname@example.org