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Exceptions to the COVID-19 Vaccine Mandate

Sept. 8 is the deadline for UC Davis students, academics and staff to comply with the UC COVID-19 Vaccine Mandate.

Unvaccinated students and employees have two main ways to become compliant:

  1. Get fully vaccinated. Plan ahead with our vaccine timeline, as becoming fully vaccinated takes 2-6 weeks. Our vaccine program webpage includes options for making appointments and other vaccine resources. Once you are vaccinated, follow directions to report your vaccine information to Health-e-Messaging.
  2. Or request and secure an approved exception (based on medical, religious or disability grounds) or a deferral based on pregnancy.

Those with approved exemptions, exceptions or deferrals may continue in-person activities with the expectation that they will get tested every four days (regardless of their flexible work schedule) and wear a face covering indoors and also outdoors in crowded settings.

Begin the exception process

Students and employees begin the exception process by logging into Health e-Messaging:

  1. In the left-side menu, click on “Messages” and then “New Message.”
  2. Select “Request COVID Vaccine Policy Exception or Deferral” and follow the instructions carefully.

Students: View this step-by-step process with screenshots 

Employees: View this step-by-step process with screenshots

The next steps for students and employees are slightly different, and will also depend on whether you are seeking a medical exemption, a religious exception, a pregnancy deferral or a disability accommodation.

 


Employee exception process

Faculty, academic and staff members must begin the exception process by logging into Health-e-Messaging using the instructions above. Employees must identify which type of exception they are seeking and their contact information.

This information will be provided to Sedgwick, UC’s third-party administrator that is managing the exception process for UC Davis employees.

Within one week of the employee submitting their information above, Sedgwick will follow up with the employee for more information. The employee will need to reply promptly. Once the request is complete, Sedgwick may approve the exception — or else they may send the request to UC Davis for further review.

View flowchart of Employee Religious Exception Process

View flowchart of Employee Medical Exception Process

If exception is approved: Once the exception is approved, the employee will be provided a form to sign and return, and their vaccine record will be updated accordingly in Health-e-Messaging. With their approved exception in place, the employee will need to get tested every four days (regardless of their flexible work schedule) and wear a face covering indoors and also outdoors in crowded spaces.

If an exception is not approved: An exception request will have multiple reviews before it is denied. Once denied, an employee will need to get vaccinated to be in compliance with policy.

 


Student exception process

Undergraduate, graduate and professional school students (including student employees) must begin the process by logging into Health-e-Messaging using the instructions above. Please note that the exception processes for UC Davis students in the School of Medicine and Betty Irene Moore School of Nursing are being finalized.

From Health-e-Messaging, the students will be able to download the appropriate form for their type of exception.

Religious exceptions: The student must complete the Religious Exception Form and email it to studentreligiousexception@ucdavis.edu.

View flowchart of Student Religious Exception Process

Medical exceptions or pregnancy deferral: The student must complete the appropriate form, with medical provider signature (MD, DO, NP or PA), and submit it back in Health-e-Messaging messages.

View flowchart of Student Medical Exception Process

If the exception is approved: The student will be provided with a form to sign and return, and their vaccine record will be automatically updated in Health-e-Messaging. With their approved exception in place, the student will need to get tested every four days and wear a face covering indoors and also outdoors in crowded spaces.

If the exception is denied: Once denied, a student will need to get vaccinated to be in compliance with policy.

 


Disability accommodation

Employees who believe they need other accommodations should work with Disability Management Services.

Students with personal health issues who cannot receive the COVID-19 vaccine or who have other medical reasons affecting their ability to be present on campus in the fall should contact the Student Disability Center to discuss possible accommodations.